Job type:

Full Time

Resume required:

Yes

Posted date:

2026-03-18

Full job description:

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

SUMMARY

The Estimating/Bid Coordinator is responsible for collecting, filing, maintaining, and distributing all project documents. This position will aid all levels of staff on a project team.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; schedule meetings.

Manage documentation, and all filing system developments.

Tracks and manages all documentation associated with preparation of estimates, bids and proposals including amendments, RFI's, etc.

Reviews, logs and acts upon incoming and outgoing documents associated with bids and proposals.

Coordinate responses to requests for proposals and invitations to bid.

Ensure compliance with Federal Acquisition Regulations as included in proposal and bid documents.

Specific assignments include specifying compliance requirements, determining priorities, allocating resources and assignments.

Assist in the review and analysis of Requests for Proposals (RFP's) and Invitations to Bid (ITB's) to ensure full compliance of all responses. Coordinate and schedule meetings related to pursuit kick-offs, estimating reviews and bid submission reviews, as well as team meetings and interdepartmental meetings. Provided technical support to employees for bid and proposal tracking database. Update and revise the database, as required or requested by employees and managers. Update bid schedule (take off old/past bids and enter new opportunities)

Distribute bid schedule by email to bid schedule list

Maintain the bid schedule distribution list Enter new opportunities into database.

Set up electronic and hard copy files for new opportunities ​

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position's role within the business unit.

This position assists in the management and maintenance of the configuration, and support of the company's Customer Relationship Management (CRM).

EDUCATION AND EXPERIENCE:

Associate degree in Business Management or related discipline is preferred.

Minimum 1‐year previous document control experience, preferably in a construction environment

Can be a combination of education, training and relevant experience

KNOWLEDGE, SKILLS & ABILITIES:

• Computer, filing, and 10‐key skills required
• Attention to detail is a must; strong analytical skills favored
• High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Proficient in using a database platform
• Ability to prioritize and manage multiple tasks, changing priorities as necessary
• Ability to work under time pressure and adapt to changing requirements with a positive attitude
• Effective oral and written communication skills as required for the position
• Ability to be self‐motivated, proactive and an effective team player
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL:

• 0%

WORKING CONDITIONS:

• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Noise level is usually low to medium
• Occasional lifting of up to 35 lbs.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job reference:

JR104797